Summary

The individual in this position is responsible for the complete procurement activities for various commodities for the organization.  He/she understands, plans, and performs all aspects of the organization’s purchasing and supply chain policies, objectives, and initiatives.  He/she applies contemporary procurement practices to the programs during the requirement, proposal and performance phases.  He/she is responsible for supporting Program Management Reviews, business strategy sessions, schedule recovery plans, cost and lead-time reduction measures; supplier and alternate supplier selection; proposal reviews, supply chain risk management activities; and all other purchasing-related matters.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Coordinate the procurement of major goods and services in the most cost-effective and timely manner, ensuring quality and on-time delivery consistent with company standards

 

Identify and select primary and secondary suppliers

 

Initiate, analyze, negotiate and complete requests for quotation or proposal

 

Timely issue and follow-up purchase orders, coordinate contracts, closeout purchase orders through receiving and invoice payment as required

 

Prompt follow-up and strong attention to all schedule requirements, and expedite purchase orders as required

 

Verify purchase order accuracy, and keep ERP system status up to date

 

Heavily focus on cost savings/reduction and lead-time reduction initiatives

 

Promptly resolve any receiving and invoice discrepancies

 

Process Material Rejection (DMR), coordinate Corrective Action Reports (CAR) and initiate/recover supplier concession costs

 

Promptly notify Planning or Sales of any delays that may impact customer deliveries

 

Drive continuous purchasing policy/procedure improvements

 

Attend departmental and organizational meetings on-time

 

Prepare monthly reporting on major activities and metrics within purchasing to the Procurement Manager

 

Meet and support department and PCI Company goals and metric measurements

 

Share information and knowledge with co-workers and management

 

Comply with company policies, practices and procedures.

 

Participate in proactive efforts to achieve departmental and company goals

 

Work effectively and communicate clearly with other employees

 

Handle changing deadlines and priorities

 

Review work for accuracy, completeness and proper authority

 

Supervisory Responsibilities

 

This job has no supervisory responsibilities.

 

Competencies

 

To perform the job successfully, an individual should demonstrate the following competencies:

 

 

Interpersonal Skills

Oral/Written Communication

Cost Consciousness

Organizational Support

Judgment

Planning/Organizing

Professionalism

Adaptability

Dependability

Decision Quality

Customer Focus

Managing Vision/Purpose

Values and Ethics

Action-Oriented

Delivers Results

Teamwork

Technical Skills

 

 

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Demonstrated knowledge of purchasing processes and related systems, material, and logistics
  • Self-motivated, leadership and ownership skills required with a “Can-Do” and “Get the Job Done” attitude
  • High level of energy, enthusiasm, professionalism, ethics and integrity above reproach
  • Strong negotiation and project management skills
  • High degree of written and oral communication skills
  • Ability to write reports, business correspondence and respond to questions from management, clients, customers, and/or others
  • Able to create and present presentations to senior/executive management
  • Ability to work independently and in a team environment
  • Must have exceptional analytical and organizational skills
  • Ability to manage/prioritize multiple tasks simultaneously, meet  required deadlines  and pay attention to detail
  • Problem solving and decision making skills
  • Willing to learn skills of reading and explaining blueprints, and capable of creating detailed statements of work including process steps, terms and conditions, technical data, specifications, and quality requirements
  • Willing and able to travel domestically and/or internationally up to 10% of the time

 

Education and/or Experience

 

  • Buyer I: 1-2 years of purchasing experience/training in a manufacturing company with annual revenues of at least $20M. Exposure to an ERP environment, preferably using Epicor 9.05, with demonstrated ability in functions of Material Control & Purchasing Management is desired. Experience working for an Original Equipment Manufacturer (OEM), supporting a government agency or a federal contractor is recommended.

 

  • Buyer II: 2-7 years of purchasing experience in a manufacturing company with annual revenues of at least $20M. Exposure to an ERP environment, preferably using Epicor 9.05, with demonstrated ability in functions of Material Control & Purchasing Management. Experience working for an Original Equipment Manufacturer (OEM), supporting a government agency or a federal contractor. Bachelor’s degree or equivalent combination of education and experience preferred. History of successful negotiating skills & a proven record of cost savings desired. Background in purchasing within a Quality Management System, such as ISO9001 or AS9100 is suggested.

 

  • Buyer III: 7- 10 years of purchasing experience in a manufacturing company with annual revenues of at least $20M. Exposure to an ERP environment, preferably using Epicor 9.05, with demonstrated ability in functions of Material Control & Purchasing Management. Experience working for an Original Equipment Manufacturer (OEM), supporting a government agency or a federal contractor. Bachelor’s degree or equivalent combination of education and experience required. Ability to read & interpret drawings to effectively source & qualify new suppliers to manufacture make-to-print product is a must. History of successful negotiating skills & a proven record of cost savings required. Background in purchasing within a Quality Management System, such as ISO9001 or AS9100 is preferred. Possess the capacity to proactively monitor base of suppliers to minimize/eliminate line disruptions/shortages through rescheduling/expediting methods and development of multiple sources.

 

  • Senior Buyer: 10-15 years of purchasing experience, work for an OEM, with annual revenues of at least $20M. Bachelor’s degree required, MBA as well as APICS certification preferred. Must possess strong negotiation & project management, written & oral communication skills in addition to having the ability to create and exhibit presentations to Senior Management. Should also have experience in risk management, lean practices and the competency to understand/communicate technical data, specifications and quality requirements when negotiating with suppliers. Evidence of strategic purchasing skills and having a background in a company with a Quality Management System, such as ISO9001 or AS9100 is essential. Ability to train, mentor and coach Buyer I-III to enhance knowledge and professional development. Experience in leading team and delegating work to Buyer I-III effectively.  Demonstrated capacity to effectively utilize multiple modules within an ERP system, preferably Epicor, such as Sales, Inventory, Purchase, Job, Quality Assurance, and Shipping/Receiving.

 

 

 

 

 

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of an organization.

 

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

Computer Skills

To perform this job successfully, an individual should have working knowledge of database software; Internet software; E-mail, MRP, ERP systems (preferably Epicor), and Microsoft Office programs (i.e. Word, Excel, PowerPoint and MS Project)

 

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel, and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

 

The noise level in the work environment is usually moderate.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PCI is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. PCI is also a Federal contractor. Employment may be contingent upon U.S. citizenship or valid “green card” holder status.

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